Spring Family Weekend 2025 – Big Top!

Roll up, roll up… applications for the VICTA Spring Family Weekend are now open!

The VICTA Spring Family Weekend is heading back to Dearne Valley, Doncaster; an activity centre which promises a fantastic array of exciting activities spread across 50 acres of grassland, woodland, and wetland. The site is Kingswood’s most environmentally sustainable centre, complete with one of Europe’s largest solar panels and an on-site water treatment plant. With fantastic indoor and outdoor activity facilities surrounded by the beautiful countryside of South Yorkshire, we are sure to enjoy ourselves! The centre is designed primarily for school and youth groups so sleeping accommodation consists of standard dormitory style accommodation, please note all rooms offer ensuite bathrooms.

What is the VICTA Spring Family Weekend?

Our Family Weekend is a great opportunity to try new things, meet people and share experiences. We provide a range of amazing activities for you and your children, as well as a chance to attend workshops and talks. As usual, we will have our themed party night with competitions and prizes up for grabs! Our theme for this weekend is the Big Top!

Activities on offer at the centre include high and low ropes, zipwire, climbing, aeroball, archery, sport and team building activities, raft building and kayaking. The activities will be run by the Kingswood activity staff who ensure everyone has an amazing time. Children take part in the activities in groups arranged by age with the support of VICTA volunteers and the centre staff. This is a wonderful opportunity for them to bond with other children their own age who may have had similar experiences in life. While the children are off on their adventures, parents attend workshops and (not to be out-done by their daring children) also have the opportunity to try some of the activities themselves. Families then regroup to share their experiences of the day, enjoy mealtimes and take part in some activities together.

The minimum age for the activity groups is five years old. Younger siblings are welcome and there will be a toy room available for you to amuse your little ones.

Applying for your family’s place

Who can apply?

Your child/ren with a vision impairment must be:

• Registered or registrable blind or partially sighted
• At least 5 on 23 May 2025
• Aged 17 or under on 26 May 2025
• Physically, socially and emotionally able to take part independently in a group setting with peers of a similar age
• Able to communicate their needs independently
• Able to maintain their own personal hygiene
• Able to take medication independently (if applicable)

Siblings: Other than the requirement to be registered or registerable blind or partially sighted, this also applies to all siblings attending.

Family group sizes: We can only accept a maximum group size of 6 of immediate family members, with a ratio of no higher than 3 adults per 1 child.

Please note: VICTA staff and volunteers are trained to support children with a vision impairment access activities independently. Unfortunately, we can’t accept applications where the child is reliant on constant additional support e.g. from a parent or other trained professional.

Payments towards the activity

If you are offered a place on our Family Weekend, you will then need to pay a 50% non-refundable deposit for your family’s place. The remaining balance will be due no later than six weeks before the activity. The contribution required is £85 per person, 0 to 4 years are free (if this is your first family weekend, you will receive a £25 ‘credit note’ after the weekend to be used towards the cost of your VI child’s place on another VICTA activity). Your contribution covers your family’s accommodation, all organised activities and three warm meals per day.

The actual cost to VICTA per person to attend a family weekend is approximately £250, so if you are in a position to pay more than the minimum required that would be greatly appreciated. More importantly, given the costs, it is really important that you inform us if you are unable to accept your place so that it can be offered to another family on the waiting list.

If you would like to apply for your family to attend, please complete the online application form below.

Please note this form if for the Spring Family Weekend. We also have our Sports Family Weekend running in July which you can also apply for, click here to find out more about the Sports Weekend. We are expecting to be over-subscribed, so please make sure you get your applications in before the closing date on 3 February 2025.

Apply for the VICTA Spring Family Weekend 2025

Note for applicants completing this form

After completion, if you have successfully submitted the form, you should receive a successful submission message. If you do not it may be because you have not completed a required field. After your form has successfully gone through you will also receive notification via email. If you do not receive an email please contact the office on 01908 240 831 as there may have been a problem with your application.

Applicant details

Please fill out the details for each member of your family attending the activity. Please name Applicant one as your VI child

Applicant one (VI child)

First name *

Last name *

Gender *

• Male
• Female
• Other

If you have selected 'other', please outline below how you describe your child

Date of birth *

Is the applicant *

• Blind
• Partially Sighted

Is the applicant registered for their vision impairment? (We may ask for supporting evidence – see bottom of this form) *

• Yes
• No

Name of eye condition *

(1) Medical information (including allergies), other disabilities and/or additional information we may need to be aware of for the weekend *

(1) Dietary information, including allergies *

Applicant two

2. First name *

2. Last name *

2. Gender *

• Male
• Female
• Other

2. If you have selected 'other', please outline below how you describe yourself

2. Date of birth *

2. Is the applicant *

• Blind
• Partially Sighted
• Not Vision Impaired

Is the applicant registered for their vision impairment? (If applicable) (We may ask for supporting evidence – see bottom of this form)

• Yes
• No

Name of eye condition (if applicable)

2. Medical information (including allergies), other disabilities and/or additional information we may need to be aware of for the weekend *

2. Dietary information, including allergies *

Applicant three

3. First name

3. Last name

3. Gender

• Male
• Female
• Other

3. If you have selected 'other', please outline below how you describe yourself

3. Date of birth

3. Is the applicant

• Blind
• Partially Sighted
• Not Vision Impaired

Name of eye condition (if applicable)

3. Medical information (including allergies), other disabilities and/or additional information we may need to be aware of for the weekend

3. Dietary information, including allergies

Applicant four

4. First name

4. Last name

4. Gender

• Male
• Female
• Other

4. If you have selected 'other', please outline below how you describe yourself

4. Date of birth

4. Is the applicant

• Blind
• Partially Sighted
• Not Vision Impaired

Name of eye condition (if applicable)

4. Medical information (including allergies), other disabilities and/or additional information we may need to be aware of for the weekend

4. Dietary information, including allergies

Applicant five

5. First name

5. Last name

5. Gender

• Male
• Female
• Other

5. If you have selected 'other', please outline below how you describe yourself

5. Date of birth

5. Is the applicant

• Blind
• Partially Sighted
• Not Vision Impaired

Name of eye condition (if applicable)

5. Medical information (including allergies), other disabilities and/or additional information we may need to be aware of for the weekend

5. Dietary information, including allergies

Applicant six

6. First name

6. Last name

6. Gender

• Male
• Female
• Other

6. If you have selected 'other', please outline below how you describe yourself

6. Date of birth

6. Is the applicant

• Blind
• Partially Sighted
• Not Vision Impaired

Name of eye condition (if applicable)

6. Medical information (including allergies), other disabilities and/or additional information we may need to be aware of for the weekend

6. Dietary information, including allergies

Contact details

Name of parent/carer *

Email *

Home phone *

Mobile number *

Address 1 *

Address 2

City *

Post code *

Eye condition documentation

If this is the first VICTA activity that you are applying for, please note that applicants must be registered sight impaired or severely sight impaired, or be able to provide proof that they are registerable. Any information or documents supplied must include the applicant’s name, date of birth and visual acuity. *

• I confirm the applicant is registered or registerable Sight Impaired or Severely Sight Impaired

Supporting documentation If the applicant is registered, please include a copy of one of the following registration documents: - Certificate of Vision Impairment (CVI) - Blind Registration Card issued by local authority If the applicant is not registered, please provide: - a letter from an ophthalmologist confirming visual acuity. Please note, applications cannot be processed without these documents.

Uploading documents

If you would like to upload any supporting documents such as a copy of your registration document, you can do so here. If supplying a CVI, please include Parts 1 & 2. If you are including a copy of a Blind Registration Card, please remember to include both sides. Only files saved as a jpeg or pdf formats will be accepted by the upload. Alternatively, you can email them to activities@victa.org.uk

Click or drag files to this area to upload. You can upload up to 5 files.

Photographs and filming

Photographs and video footage may be taken during our activities. These will be used to create photo albums both on our website and on social media after the activity to share with family and friends and to promote the activity. VICTA may also use any photographs or video material taken during an event for the future marketing, publicity and fundraising of activities. Do we have your permission to do so? *

• Yes
• No

Declaration, privacy and consent

To be signed by the applicant or a responsible person. This form has been completed accurately and I undertake to update VICTA should any of the information in this form change.
a. I agree to/for my child to take part in VICTA's activity and have read all the information sent to me.
b. I acknowledge the need to/for my child to behave responsibly at all times during the activity.
c. I confirm that this form has been completed accurately and I undertake to update VICTA's organisers should any information contained on the form or personal circumstances change.
d. In the event of an emergency/accident, I consent to emergency medical treatment, which may include the use of anaesthetics.
e. In order to ensure that activities are adequately staffed we need full and accurate information about all participants. Please note we reserve the right to refuse admission to the activity or ask a participant to leave the activity if the information given proves inaccurate or the conduct of the participant reaches an unacceptable level.
f. By signing this form you consent to VICTA using the information supplied for the purpose of administering the named event. All the information will be treated in the strictest of confidence and made available only to those staff working with the participant. We may need to share your details with third party suppliers in relation to this activity. Contact information will be retained and used for marketing of other relevant services.
g. I give consent for VICTA to carry out the following in accordance with the UK General Data Protection Regulations as supplemented by the Data Protection Act 2018 and related laws and to store my personal information on VICTA's database and/or any other suitable system.

Agreement to declaration *

• I agree
• I do not agree

Do you give us consent to use your information for marketing purposes such informing you of future VICTA activities? *

• Yes
• No

Signed (insert name) *

Date *

My relationship to the applicant (if applicable)

• Parent
• Legal guardian
• Other

If 'other' please state

Agree to payment and T&C's

By checking this box you agree to pay £85 per person to attend this activity. If you are offered a place on this activity you will then be required to pay a deposit of 50% of the full amount by 07/03/25 to secure your place. The remaining balance is due on 11/04/25. By checking this box you also agree to our terms and understand that this payment is non refundable in the event of you withdrawing from the activity. *

• I agree

Have you referred another family to this Family Weekend who are new to VICTA? If so, please provide the family name below

How did you hear about this activity? *

• Web search
• VICTA email
• Referral from a professional
• Referral from another charity
• Word of mouth
• Social media
• At an exhibition or conference
• Other
• Referral from another family

If you have been referred to this Family Weekend by another family, please give their details below

Would you like to sign up for email updates from VICTA to hear about future activities? *

• Yes please
• No Thank you
• I'm already signed up

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